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Built exclusively for med spas

STOP
LOSING
LEADS
AFTER HOURS.

We build automated follow-up systems for med spas that capture every inquiry, respond instantly, and book consultations — 24/7, while you sleep.

Luxe Aesthetics · Inbox
LIVE
12s
Average response time
78%
Book with
first responder
5min
Lead window
before gone
40%
Fewer
no-shows
The real problem

YOUR MED SPA IS
LOSING REVENUE
EVERY NIGHT

Most med spas lose 30–50% of their leads simply because no one was available to respond in time. That’s not a staff problem — it’s a systems problem.

Every hour your phone goes unanswered after 6pm is another consultation booked at the spa down the street. Not because they’re better — because they replied first.

Right now

Missed calls after hours

A potential Botox client calls Friday at 8 PM. Nobody answers. By Monday they’ve booked somewhere else.

Tap to see the cost
$2K+
lost every month from just 5 missed calls at $400 avg consult value
That’s $24K+ every year

Slow follow-up loses clients

78% of leads book with the first business that responds. If your team takes hours, you’re handing consults to competitors.

Tap to see the cost
78%
of your leads will book whoever replies first — not whoever is best
5-min response = 100x higher conversion

Revenue walking out the door

Losing just 5 leads per month at $400 avg value is $2,000 in missed revenue — every single month, compounding.

Tap to see the cost
$96K
lost per year if you miss just 20 leads/month — before upsells or lifetime value
Most spas miss 40–80 leads/month

Past clients never return

Without a reactivation system, patients who loved you simply forget to rebook. That’s your easiest revenue, disappearing silently.

Tap to see the cost
31%
of lapsed patients rebook when you send one automated SMS — most spas never send it
Your existing list = untapped revenue
$47K
Revenue recovered
in first 30 days
312
Leads captured
in 60 days
52S
Average automated
response time
68%
Lead-to-booking
conversion rate
Trusted by med spas across the US
LUXE AESTHETICS
PURE GLOW
RADIANCE SPA
GLOW LAB
SKIN THEORY
NOVA AESTHETICS
BLOOM MED SPA
LUXE AESTHETICS
PURE GLOW
RADIANCE SPA
GLOW LAB
SKIN THEORY
NOVA AESTHETICS
BLOOM MED SPA
Real results from real med spas

WHAT OUR CLIENTS SAY

VERIFIED
6 consults booked in week 1
★★★★★

"We booked 6 consultations from missed calls in the first week alone. The system pays for itself."

JM
Jessica M.
Luxe Aesthetic Studio — Austin, TX
FEATURED
VERIFIED
Booked every weekend on autopilot
★★★★★

"My team walks in Monday with appointments already booked from the weekend. It’s incredible."

DR
Dr. Rachel K.
Pure Glow Med Spa — Miami, FL
VERIFIED
Reviews: 31 → 78 in 6 weeks
★★★★★

"Our Google reviews went from 31 to 78 in 6 weeks from the automated review requests alone."

AT
Amanda T.
Radiance Med Spa — Dallas, TX
The solution

A SYSTEM THAT
NEVER SLEEPS

We build and manage a complete lead capture and follow-up system for your med spa — so every inquiry gets responded to instantly, every time.

01
Missed-call text-back
Every missed call triggers an instant SMS reply — before the lead can think about calling someone else.
+
💬 Example SMS — sent in 12 seconds
Hi! Thanks for calling Luxe Aesthetics ✨ We'd love to get you booked — grab your time here: spa.as/book
9:47 PM · AUTO
02
Automated follow-up sequences
Multi-step SMS & email follow-ups at day 1, 3, and 7 that nurture leads until they book.
+
📅 Example — Day 3 follow-up SMS
Hi [Name] 👋 Just checking in — is there anything I can answer before you book your consultation? We'd love to have you in!
Day 3 · AUTO
03
24/7 appointment booking
Leads self-book consultations directly from the automated message — no receptionist required.
+
✓ Example — lead self-books at midnight
Just booked for Tuesday 2pm! That was so fast, thank you!
Amazing! 🎉 Confirmed for Tue 2pm. You'll get a reminder 24hrs before.
11:49 PM · Booked while the owner slept
04
Review & reactivation
After each visit, review requests go out automatically. Lapsed patients get reactivation sequences to bring them back.
+
⭐ Example — review request SMS (2hrs after visit)
Hi [Name]! Hope you're loving your results 😊 If you have a moment, we'd really appreciate a quick Google review: [link]. It means the world to us!
2hrs after visit · AUTO
Your Automated System — Live 24/7
Lead calls or submits inquiry
Trigger activated instantly
0s
Instant SMS reply sent
Under 60 seconds, every time
<60s
Lead self-books consultation
Confirmed automatically
2 min
Reminder sent before visit
Reduces no-shows automatically
24h before
Review request after visit
Builds your Google reputation on autopilot
2h after
Your command center

EVERY LEAD.
ONE DASHBOARD.

Drag the pipeline to explore all stages. Click any lead name to see their full automation journey.

scaleautomationsystems.crm
Scale Automation Systems
Lead Pipeline
All Leads
This Week
47 leads  ·  31 booked  ·  66% conv.
DRAG TO SCROLL  ·  CLICK NAME FOR DETAILS
New Leads 8
Sarah Mitchell
Botox Consultation
SMS sent · 12s
Jennifer Cole
Filler Inquiry
Missed call · 3m
Ashley Torres
Web form · 7m
Auto-reply sent
Nina Patel
Instagram DM
Awaiting reply
Contacted 5
Maria Gonzalez
Laser Treatment
Follow-up Day 3 →
Diana Park
Microneedling
Follow-up Day 1 →
Rachel Kim
Chemical Peel
Day 7 sequence
Chloe Barnes
Hydrafacial
Opened email
Booked ✓ 5
Lauren Hayes
Botox · Tue 2pm
Reminder sent ✓
Taylor Brooks
Filler · Wed 11am
Confirmed ✓
Megan Foster
Laser · Thu 3pm
Confirmed ✓
Priya Sharma
Peel · Fri 10am
Confirmed ✓
Completed 12
Jessica Moore
Botox · Completed
5★ Review received
Amanda Lee
Filler · Completed
Rebooking sent ✓
+10 more
This month
Re-Engage 7
Brittany Walsh
Last visit: 90 days
Reactivation sent →
Karen Foster
Last visit: 60 days
Offer sent →
+5 more
In sequence
This Month
47
Leads Captured
31
Appointments Booked
$12.4K
Revenue Recovered
52s
Avg. Response Time

Every lead tracked, every message automated, every booking confirmed in real time.

Transparent pricing

SIMPLE PLANS.
REAL RESULTS.

Setup fee paid once before we start. Monthly fee begins 30 days after your system goes live.

Starter Automation
$197/ month
One-time setup fee$800
Avg client recovers $2K–5K/month
Pays for itself with 1 recovered consultation
Live in 3–5 business days
  • CRM setup & lead pipeline
  • Missed-call text-back automation
  • Basic SMS lead response
  • Calendar booking system
  • Appointment reminder automation
  • Monthly performance report
3-month minimumThen month-to-month
Get Started
STARTER AUTOMATION
Perfect for spas just getting started with automation
💬 Missed-call text-back example
📵 Missed call — Friday 9:47 PM
"Hi! Thanks for reaching out. Book your time here → spa.as/book"
AUTO · 18 seconds later
Every missed call replied before they call elsewhere
Leads self-book 24/7 without calling back
Reminders cut no-shows by up to 40%
$2K–5K
avg monthly revenue recovered
Get Started with Starter →
Pro Revenue Automation
$697/ month
One-time setup fee$3,500
Avg client recovers $25K–40K/month
Built for spas ready to dominate their market
Live in 10–14 business days
  • Everything in Growth, plus:
  • AI lead response system
  • Lead reactivation campaigns
  • Multiple sales pipelines
  • Advanced automation workflows
  • Advanced reporting dashboards
  • Priority support & optimization
6-month minimumThen month-to-month
Get Started
PRO REVENUE AUTOMATION
For established med spas ready to dominate
🤖 AI response example
"What's the difference between Botox and Dysport?"
"Great question! Both relax muscles — Dysport spreads slightly more, ideal for broader areas. Book a consult and we'll find your perfect fit → spa.as/consult"
AI · 6 seconds · Sounds human
Lead capture + follow-up$8–15K/mo
Reactivation campaigns$5–12K/mo
Total potential$25K–40K/mo
Get Started with Pro →

Upgrade at any time. Contract continues — only pay the setup fee difference.

Our process

UP AND RUNNING
IN DAYS, NOT MONTHS.

We handle the full setup. No tech knowledge needed. Just show up to the onboarding call and we take care of the rest.

1
Free strategy call

We learn your spa, current process, and exactly where you're losing leads right now.

📅 30 minutes  ·  Free
2
We build your system

You provide business info and availability. We build everything — fully customised to your med spa.

⏱ 3–14 days  ·  Setup fee applies
3
System goes live

We test everything and launch. You get a full walkthrough so you know exactly what's running.

✓ Monthly fee starts 30 days later
4
Leads convert & grow

Weekly reports show leads captured, messages sent, appointments booked, and revenue recovered.

📈 Results visible from day one
How payment works — no surprises
Step 1
Setup Fee
Paid once before we start building. Covers the full system build, message writing & onboarding.
$800 – $3,500 depending on plan
Step 2
System Goes Live
We build & launch in 3–14 days. No monthly fee during this period — you only pay once we're live.
$0 during build
Step 3
Monthly Fee Begins
Starts 30 days after go-live. Covers ongoing management, support, optimisation & software.
$197 – $697 / month
Free 30-minute call

READY TO STOP
LOSING LEADS?

Fill out the form and we’ll show you exactly how many leads your med spa is losing — then book a call to fix it this week.

No credit card required
Free 30-minute strategy call
System live within 7 days
WHAT HAPPENS ON THE CALL
1
We audit your website & current follow-up process live — you’ll see exactly where leads are falling off
2
We show you your exact revenue leaks — down to estimated monthly dollars being left on the table
3
You get a custom action plan — whether you work with us or not. Zero pressure, zero obligation.
FREE
Free Lead Loss Audit on the Call

We audit your website and automation gaps live — and show you exactly how much revenue you’re leaving on the table every month.

Live across all client accounts
247
Leads this week
52s
Avg response time
163
Booked this week
$31K
Revenue this month
New lead — Botox inquiry — replied in 48s
What happens after you submit
1
We receive your details instantly
You'll be redirected to book your call time
2
Free 30-min strategy call
We audit your website & show you your revenue gaps
3
System built & live in days
No tech work for you — we handle everything
This week’s remaining call slots:  2  — spots fill fast
Book Your Free Call
Takes 2 minutes — we’ll do the rest
JM
DR
AT
+
Join 50+ med spas already using Scale Automation

Stop losing leads after hours — live in days.

Get My Free Audit →